Secretary Level 2

Apply now Job no: 494634
Work type: Staff
Location: Big Rapids, MI 49307
Categories: Clerical

Position Title: Secretary Level 2  
Location: Big Rapids (Main Campus)  

College of Arts & Sciences

Advertised Salary: $16.16 hourly rate pursuant to the FSU and CTA/MEA-NEA Agreement  
FLSA: Non-Exempt  
Temporary/Continuing:  Continuing  
Part-Time/Full-Time: Full-Time  
Union Group: Clerical-Technical Association (MEA-NEA)  
Term of Position: 12 Month  
At Will/Just Cause: Just Cause  
Summary of Position: This position supports the delivery of academics via necessary clerical functions within two department offices in the College of Arts, Sciences and Education.
Provide responsible, independent secretarial support within established departmental policies and procedures.

Position Type: Staff  
Required Education: Satisfactory completion of two years college or equivalent such as military technical training or business/technical schooling.

The requirements listed are representative of the knowledge, skill, and/or ability required. Any equivalent combination of education, training, and experience which provides the required knowledge, skills, and abilities may be considered. Equivalency for education is two years of works experience equals one year of education.Any equivalent combination of education, training, and experience which provides the required knowledge, skills, and abilities may be considered. Equivalency for education is two years of work experience equals one year of education.
Required Work Experience: Two years full-time work experience or equivalent (2 years part time is equivalent to 1 year full time).  
Required Licenses and Certifications:    
Physical Demands:
  • Office Environment
  • Sitting
  • Repetitive movement
Additional Education/Experiences to be Considered: Preferred work experience to include bookkeeping, supervisory responsibility, public contact, and customer service.

Experience with/in Banner, Concur (travel/expense systems)

Essential Duties/Responsibilities: 1. Perform any/all duties as defined in the Secretary, Level 1 position description.
2. Independently answer routine correspondence. Draft non-routine correspondence for
review and approval of supervisor.
3. Research information as background for incoming and outgoing communications.
4. Prepare and maintain information for such documents as correspondence, memos,
reports, etc. using computer software such as word processing, spreadsheet, database
and file management.
5. Input, retrieve, download and output information utilizing a computer to access various
software programs and systems.
6. Answer or refer inquiries from students, faculty, staff, and the general public regarding
established policies and procedures.
7. Assist students with registration, drops and adds.
8. Coordinate activities with other departments.
9. Perform bookkeeping/recordkeeping/calculations for such things as employee
assignments, faculty load report, departmental budget expenditures, encumbrances,
balances and reconciliations, and deposits.
10. Establish and maintain filing and recordkeeping systems.
11. Interview, hire, train and direct student employees. Train and direct lower level non-
bargaining unit clerical employees.
12. Train clerical bargaining unit members in the characteristic duties.
13. Coordinate special departmental functions such as recruitment activities, graduation,
meetings, conference, workshops, seminars, athletic and fundraising events, by scheduling
facilities, preparing agendas, and arranging for services and equipment.
14. Perform duties related to auditing student scholastic records, checking graduation
applications, determining honor status.
15. Verify scheduling of course offerings, classrooms, and laboratories.
16. Plan expenses and monitor travel budget for staff, and faculty.
17. Any other duties assigned within the position classification area.
18. Demonstrates an understanding of diversity, equity, and inclusion, especially in working relationships with students, faculty, staff and community members.
Marginal Duties/Responsibilities: 1. Provide back-up assistance for other clerical positions and perform routine office support
2. Attend meetings and conferences in absence of supervisor.

Skills and Abilities: 1. Operate a variety of office machines and equipment such as computer, typewriter,
facsimile, dictation equipment, multi-line telephone, copier, calculator, and stencil
cutter, to include making minor adjustments (requires some mechanical aptitude).
2. Use computer software such as word processing, spreadsheets, and database.
3. Utilize the rules of proper grammar, correct spelling and punctuation, and correct
arrangement of information.
4. Perform basic mathematical operations with accuracy.
5. Input, retrieve, download, merge and output information from software programs
and systems.
6. Plan, organize and make sound judgments and decisions.
7. Communicate effectively with a variety of students, faculty, staff, and visitors in a
variety of situations.
8. Interpret student problems and direct students to the proper resource.
9. Supervise, direct and train others in the performance of the characteristic duties.
10. Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
Required Documents:
  • Resume
  • Cover letter
Optional Documents: Unofficial Transcript 1  
Special Instructions to Applicants: Transcript 1 (OPTIONAL): Applicants who have completed college coursework or attained a degree must attach a copy of unofficial transcript.

Transcript must include: Institution name, applicant name, date degree attained, degree awarded. Finalist will be required to submit an official transcript.
Initial Application Review Date:
Open Until Position is Filled?: True  
Posting Close Date:
EEO Statement: Ferris State University, an Affirmative Action/Equal Opportunity employer, is committed to enhancing equity, inclusion, and diversity within its community. Ferris offers employment opportunities to qualified candidates seeking careers in a student-focused environment that values opportunity, collaboration, diversity and educational excellence.  Learn more about the Ferris Mission and community at The University actively seeks applications from women, minorities, individuals with disabilities, veterans, and other underrepresented groups. For more information on the University‚Äôs Policy on Non-Discrimination, visit: Ferris Non-Discrimination Statement.  

Advertised: Eastern Standard Time
Applications close:

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