Secretary Level 3

Apply now Job no: 494820
Work type: Staff
Location: Big Rapids, MI 49307
Categories: Clerical

Position Title: Secretary Level 3  
Location: Big Rapids (Main Campus)  

33000 - CASE Deans Office

Advertised Salary: $18.45 minimum hourly rate pursuant to the FSU and CTA/MEA-NEA Agreement  
FLSA: Non-Exempt  
Temporary/Continuing:  Continuing  
Part-Time/Full-Time: Full-Time  
Union Group: Clerical-Technical Association (MEA-NEA)  
Term of Position: 12 Month  
At Will/Just Cause: Just Cause  
Summary of Position: Provide responsible, independent secretarial support requiring independent interpretation of the policies and procedures in the College of Arts, Sciences and Education Dean's Office, college and related work areas.
Provide college support for assessment, scholarships, enrollment management, curriculum, course evaluations, webpage updates, support the Associate Dean, as well as other clerical functions of the college.
Position Type: Staff  
Required Education: Satisfactory completion of three years college or equivalent.

The requirements listed are representative of the knowledge, skill, and/or ability required. Any equivalent combination of education, training, and experience which provides the required knowledge, skills, and abilities may be considered. Equivalency for education is two years of related work experience equals one year of education.
Required Work Experience: Two years full-time secretarial work experience to include advanced bookkeeping, office supervisory responsibility, and public contact where tact and diplomacy are required.

Required Licenses and Certifications:    
Physical Demands:
  • Office Environment
  • Bending
  • Sitting
Additional Education/Experiences to be Considered: Prior experience in higher education or K-12 systems/processes.
Experience updating web pages.
Experience with/in Banner, Concur (travel/expense systems).

Essential Duties/Responsibilities: Abstract information from books, professional journals, reports and other source documents.

Answer inquiries from a variety of internal and external sources, and provide explanation and interpretation of the policies, practices and procedures of a large department and/or major division.

Collect and tabulate complex data from a variety of sources.

Coordinate intra-unit operations, procedures and activities with other secretarial/clerical personnel to maintain consistency in the application of policies and procedures.

Demonstrates an understanding of diversity, equity, and inclusion, especially in working relationships with students, faculty, staff and community members.

Initiate correspondence requiring an understanding of the unit’s activities, policies and procedures.

Input, retrieve, download, merge and output information utilizing a computer to access various software programs and systems.

Interview bargaining unit clerical applicants and train them in the characteristic duties.

Interview, hire, train and direct lower level non-bargaining clerical employees.

Monitor budget and maintain related records and reports for a major division.

Perform any/all duties as defined in Secretary, Levels I and II position descriptions.

Produce correspondence, reports and other documents utilizing computer software programs such as word processing, spreadsheets, database and file management.

Regularly deal with sensitive and confidential matters.

Review and interpret incoming mail and assemble files and other related materials to facilitate response by supervisor.

Other duties may be assigned.

Carry out supervisory responsibilities in accordance with University policies and applicable laws.

Maintain the confidentiality of designated information.

Reports to immediate supervisor.

Trains and supervises lower level non-bargaining unit clerical employees.

Any other duties assigned within the position classification area.

Demonstrates an understanding of diversity, equity, and inclusion, especially in working relationships with students, faculty, staff and community members.
Marginal Duties/Responsibilities: Attend meetings and conferences in absence of supervisor.

Provide back-up assistance for other clerical positions.

Review, revise and/or develop brochures, announcements, etc. for special events.

Skills and Abilities: Communicate effectively with a variety of students, faculty, staff, and visitors in a variety of situations.

Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
Input, retrieve, download, merge and output information from various software programs and systems.

Interpret student problems and direct students to the proper resource.

Monitor and maintain budget records and reports for a major division.

Operate a variety of office machines and equipment such as computer, facsimile, dictation equipment, multi-line telephone, copier, and calculator.

Perform basic mathematical operations with accuracy.

Plan, organize and make sound judgments and decisions.

Supervise, direct and train others in the performance of the characteristic duties.

Take dictation at the rate of 90 wpm and transcribe accurately (maximum of three errors).

Use computer software such as word processing, spreadsheets, and database.

Utilize the rules of proper grammar, correct spelling and punctuation, and correct arrangement of information.

Required Documents:
  • Cover Letter
  • Resume
Optional Documents: Unofficial Transcript 1  
Special Instructions to Applicants: Transcript 1 (OPTIONAL): Applicants who have completed college coursework or attained a degree must attach a copy of the unofficial transcript.
Transcript must include: Institution name, applicant name, date degree attained, degree awarded. Finalists will be required to submit an official transcript.
Initial Application Review Date:
Open Until Position is Filled?: Yes  
Posting Close Date:
EEO Statement: Ferris State University, an Affirmative Action/Equal Opportunity employer, is committed to enhancing equity, inclusion, and diversity within its community. Ferris offers employment opportunities to qualified candidates seeking careers in a student-focused environment that values opportunity, collaboration, diversity and educational excellence.  Learn more about the Ferris Mission and community at The University actively seeks applications from women, minorities, individuals with disabilities, veterans, and other underrepresented groups. For more information on the University’s Policy on Non-Discrimination, visit: Ferris Non-Discrimination Statement.  

Advertised: Eastern Daylight Time
Applications close:

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