Administrative Assistant to the Associate Provost

Apply now Job no: 494840
Work type: Staff
Location: Big Rapids, MI 49307
Categories: Administrative

Position Title: Administrative Assistant to the Associate Provost  
Location: Big Rapids (Main Campus)  

31000 - Academic Affairs

Advertised Salary: Salary commensurate with education, experiences and other requirements. Comprehensive benefit package (health care, vacation, etc.)  
FLSA: Non-Exempt  
Temporary/Continuing:  Continuing  
Part-Time/Full-Time: Full-Time  
Union Group: N/A  
Term of Position: 12 Month  
At Will/Just Cause: Just Cause  
Summary of Position: Provide responsible, independent administrative support to the Associate Provost of Assessment and Accreditation. Provide planning, coordination and/or support for Academic Affairs activities, events and/or associated systems, including but not limited to: assessment, accreditation, academic program review, Perkins grant administration, course evaluations, faculty and staff activity reporting, and state authorization. Working in a team-based environment, this position will provide back-up to peers and collaborate with others in the planning, coordination and delivery of office functions and events.  
Position Type: Staff  
Required Education: Bachelor’s degree.
The requirements listed are representative of the knowledge, skill, and/or ability required. Any equivalent combination of education, training, and experience which provides the required knowledge, skills, and abilities may be considered. Equivalency for education is two years of works experience equals one year of education.
Required Work Experience: Minimum of two years of work experience in a complex office environment or professional setting.
Must have strong computer experience including Microsoft Office programs.
Required Licenses and Certifications:    
Physical Demands:
  • Office Environment
Additional Education/Experiences to be Considered: Higher education work experience
Experience working with the following: accreditation, assessment, curriculum, data analysis,
faculty, grants, project management, and project research.
Essential Duties/Responsibilities: Compose, draft, proofread, and/or edit correspondence, reports, meeting minutes, webpages and other material including, but not limited to PowerPoint slides and handouts.
Prepare and process office documents such as purchase orders, equipment/supply requisitions, payment vouchers, Board of Trustee Executive Summaries, and travel related documents.
Demonstrates an understanding of diversity, equity, and inclusion, especially in working relationships with students, faculty, staff and community members.
Request data and information necessary to prepare reports, lists, charts and tables.
Maintain and update various databases, coordinate distribution of information to various campus constituents.
Serve as the primary point of contact for a variety of internal/external sources, providing explanations and interpretations of university policies and procedures.
Schedule meetings and make arrangements as needed.
Working in a team-based environment, provide back-up to peers and collaborate with others in the planning, coordination and delivery of general office functions and events.
Work with a variety of confidential documents and confidential issues.
Attend meetings as assigned and relevant.
Coordinate activities in support of the University Assessment Committee, Academic Program Review Council and other committees as assigned.
Serve as the primary point of contact for the following systems and provide routine maintenance of accounts; data entry; coordination of activities/processes; preparation of audits, reports, and use guides; develop and maintain record management; and conduct/coordinate training for University personnel:
- Accreditation (HLC Portal)
- Assessment (Nuventive Improve)
- Course Evaluations (Campus Labs)
- Faculty and Staff Activity Reporting (Digital Measures)
- Perkins Grant (NexSys)
- State Authorization (NC-SARA)
Provide administrative support to the Associate Provost of Assessment and Accreditation.
Directly responsible to the Associate Provost for Assessment and Accreditation.
Any other duties assigned within the position classification area.
Marginal Duties/Responsibilities: May supervise student(s).
Perform routine functions normally accomplished by other department employees.
Participate as a member on various University committees.
Skills and Abilities: Be tactful, professional and courteous at all times. Work effectively as a member of a team and demonstrate effective interpersonal skills in working with others.
Demonstrated commitment, experience and understanding for diversity, equity, and inclusion.
Coordinate projects and workflow in an efficient manner and have ability to work independently.
Handle confidential materials.
Operate a variety of standard office machines and equipment such as a computer, multi-line telephone, and multi function copier.
Plan, organize and make sound judgments.
Proficient in Microsoft Office products.
Excellent written and spoken communication skills.
Strong organization skills including maintaining records, planning work, prioritizing, etc.

Required Documents:
  • Cover letter
  • Resume
Optional Documents: Unofficial Transcript 1  
Special Instructions to Applicants: Unofficial Transcript 1 (OPTIONAL): Applicants who have completed college coursework or attained a degree must attach a copy of unofficial transcript.
Transcript must include: Institution name, applicant name, date degree attained, degree awarded. Finalist will be required to submit an official transcript.

Initial Application Review Date:
Open Until Position is Filled?: Yes  
Posting Close Date:
EEO Statement: Ferris State University, an Affirmative Action/Equal Opportunity employer, is committed to enhancing equity, inclusion, and diversity within its community. Ferris offers employment opportunities to qualified candidates seeking careers in a student-focused environment that values opportunity, collaboration, diversity and educational excellence.  Learn more about the Ferris Mission and community at The University actively seeks applications from women, minorities, individuals with disabilities, veterans, and other underrepresented groups. For more information on the University’s Policy on Non-Discrimination, visit: Ferris Non-Discrimination Statement.  

Advertised: Eastern Daylight Time
Applications close:

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