Career and Professional Success (CAPS) Assistant

Apply now Job no: 495228
Work type: Staff
Location: Big Rapids, MI 49307
Categories: Clerical

Position Title: Career and Professional Success (CAPS) Assistant  
Location: Big Rapids (Main Campus)  
Department:

61302 - CAPS -Career & ProfessionalSuccess

 
Advertised Salary: $17.56 hourly rate pursuant to the FSU and CTA/MEA-NEA Agreement  
FLSA: Non-Exempt  
Temporary/Continuing:  Continuing  
Part-Time/Full-Time: Full-Time  
Union Group: Clerical-Technical Association (MEA-NEA)  
Term of Position: 12 Month  
At Will/Just Cause: Just Cause  
Summary of Position: Reporting to the Director of Career and Professional Success this position manages critical daily office logistical operations. Responsible for ensuring exemplary customer service, knowledgeable of all office operations, solution focused results, and oversight of student employees.  
Position Type: Staff  
Required Education: Satisfactory completion of two years college or equivalent such as business/technical schooling.  
Required Work Experience: Two years full-time secretarial or office administrative work experience which includes public contact, database management, participation in the organization of large events and public speaking. Excellent knowledge of Microsoft Office.  
Required Licenses and Certifications:    
Physical Demands:
  • Office Environment
  • Moving
  • Reaching 
  • Sitting
  • Twisting
  • Repetitive movement
 
Additional Education/Experiences to be Considered: University/college experience.

 
Essential Duties/Responsibilities: -Perform all duties and responsibilities as defined in the Secretary, Levels I and II position descriptions.
-Assist with the event planning, registration process, logistics, and advertising for CAPS events
-Serve as lead worker to hire, train, schedule, supervise, and maintain payroll for departmental student employees.
-Oversee all front desk student employees, providing excellent communication that ensures customer needs are met and exceeded.
-Plan volunteer services projects, find and post community volunteer opportunities, advertise opportunities and approve volunteer service hours submissions.
-Coordinate workflow and office operational needs for the department.
-Create marketing fliers, advertising literature, and displays for departmental activities.
-Answer inquiries, explain policies, and help resolve problems or concerns from a variety of internal and external constituents.
-Schedule meetings and events, maintain schedules, handle a variety of different correspondence, and perform a variety of office support functions.
-Conduct practice employment interviews for students, critique student resumes, monitor student interview schedules, and schedule and present in classrooms as assigned.
-Authorize bills for payment, handle cash, prepare and/or post a wide variety of transactions, financial and statistical reports and analyses, collect and organize data from a variety of sources.
-Create, maintain and troubleshoot CAPS website.
-Assist in the development of office practices and procedures.
-Input, retrieve, download, merge, output, and maintain information to access various software programs and systems and to analyze information and data.
-Demonstrates an understanding of diversity, equity, and inclusion, especially in working relationships with students, faculty, staff and community members.
-Any other duties assigned within the position classification area.
 
Marginal Duties/Responsibilities: -May be assigned to attend meetings and conferences in absence of supervisor or as a University representative.
-Serve as a representative of Career and Professional Success at a variety of events, recruitment activities, and information tables.
-Assist with special projects and tasks as assigned
 
Skills and Abilities: -Communicate effectively with students, staff, business representatives, and other constituents.
-Meet deadlines and demonstrate excellent organization and communication skills.
-Exercise good judgement and tact in dealing with a diverse group of individuals.
-Maintain the confidentiality of sensitive personal information.
-Research, collect, analyze and produce reports.
-Ability to operate all standard office machinery and equipment.
-Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
 
Required Documents:
  • Cover Letter
  • Resume
 
Optional Documents: Unofficial Transcript 1  
Special Instructions to Applicants: Transcript 1 (OPTIONAL): Applicants who have completed college coursework or attained a degree must attach a copy of unofficial transcript.

Transcript must include: Institution name, applicant name, date degree attained, degree awarded. Finalist will be required to submit an official transcript.
 
Initial Application Review Date:
January 20, 2023  
Open Until Position is Filled?: Yes  
Posting Close Date:
   
EEO Statement: Ferris State University, an Affirmative Action/Equal Opportunity employer, is committed to enhancing equity, inclusion, and diversity within its community. Ferris offers employment opportunities to qualified candidates seeking careers in a student-focused environment that values opportunity, collaboration, diversity and educational excellence.  Learn more about the Ferris Mission and community at ferris.edu. The University actively seeks applications from women, minorities, individuals with disabilities, veterans, and other underrepresented groups. For more information on the University’s Policy on Non-Discrimination, visit: Ferris Non-Discrimination Statement.  
     
     

Advertised: Eastern Standard Time
Applications close:

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