Secretary Level 3

Apply now Job no: 495661
Work type: Staff
Location: Big Rapids, MI 49307
Categories: Clerical

Position Title: Secretary Level 3  
Location: Big Rapids (Main Campus)  
Department:

38000 - CET Deans Office

 
Advertised Salary: $19.05 hourly rate pursuant to the FSU and CTA/MEA-NEA Agreement  
FLSA: Non-Exempt  
Temporary/Continuing:  Continuing  
Part-Time/Full-Time: Full-Time  
Union Group: Clerical-Technical Association (MEA-NEA)  
Term of Position: 12 Month  
At Will/Just Cause: Just Cause  
Summary of Position: The CET Dean's Office seeks candidates to perform a variety of independent complex duties to include, but not limited to, graduation processes, orientation processes, and other academic processes in the college. Candidates should have a high level of accuracy, organization and attention to detail, the ability to effectively communicate, both orally and in writing, to both internal and external constituents.
The anticipated start date of this position is December 2023. However, this is an estimated date and can be revised if needed.
 
Position Type: Staff  
Required Education: Bachelor’s degree or equivalent combination of education and work experience.

The requirements listed above are representative of the knowledge, skill, and/or ability required. Any equivalent combination of education, training, and experience which provides the required knowledge, skills, and abilities may be considered. Equivalency for education is two years of work experience equals one year of education.
 
Required Work Experience: Two years of full-time advanced secretarial office experience. Strong computer knowledge, including proficiency in Microsoft Office software, and web-based transactions. Two years part-time is equivalent to one year full-time.  
Required Licenses and Certifications:    
Physical Demands:
  • Office Environment
  • Moving
  • Sitting
  • Standing
 
Additional Education/Experiences to be Considered: Higher education work experience. Strong experience with Banner, Webfocus, Degree Works (MyDegree), graduation audit processes, or other academic auditing processes.

 
Essential Duties/Responsibilities: 1. Perform any/all duties as defined in Secretary, Levels I and II position descriptions.
2. Coordinate intra-unit operations, procedures and activities with other secretarial/clerical
personnel to maintain consistency in the application of policies and procedures.
3. Answer inquiries from a variety of internal and external sources, and provide explanation
and interpretation of the policies, practices and procedures of a large department and/or
major division.
4. Review and interpret incoming mail and assemble files and other related materials to
facilitate response by supervisor.
5. Initiate correspondence requiring an understanding of the unit's activities, policies and
procedures.
6. Collect and tabulate complex data from a variety of sources.
7. Maintain related records and reports for a major division.
8. Produce correspondence, reports and other documents utilizing computer software
programs such as word processing, spreadsheets, database and file management.
9. Input, retrieve, download, merge and output information utilizing a computer to access
various software programs and systems.
10. Regularly deal with sensitive and confidential matters.
11. Abstract information from books, professional journals, reports and other source
documents.
12. Interview, hire, train, and direct lower level non-bargaining clerical employees.
13. Interview bargaining unit clerical applicants and train them in the characteristic duties.
14. Any other duties assigned within the position classification area.
15. Demonstrates an understanding of diversity, equity, and inclusion especially in working relationships with students, faculty, staff, and community members.
 
Marginal Duties/Responsibilities: 1. Review, revise and/or develop brochures, announcements, etc. for special events.
2. Provide back-up assistance for other clerical positions.
3. Attend meetings and conferences in absence of supervisor

 
Skills and Abilities: 1. Operate a variety of office machines and equipment such as computer, facsimile, copier, and
calculator, to include making minor adjustments (requires some mechanical aptitude).
2. Use computer software such as word processing, spreadsheets, and database.
3. Input, retrieve, download, merge and output information from various software programs
and systems.
4. Perform basic mathematical operations with accuracy.
5. Utilize the rules of proper grammar, correct spelling and punctuation, and correct
arrangement of information
6. Able to work independently with limited direct supervision.
7. Plan, organize and make sound judgments and decisions.
8. Communicate effectively with a variety of students, faculty, staff, and visitors in a variety of
situations.
9. Interpret student problems and direct students to the proper resource.
10. Monitor and maintain budget records and reports for a major division.
11. Supervise, direct, and train others in the performance of the characteristic duties.
12. Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
 
Required Documents:
  • Cover Letter
  • Resume
  • Unofficial Transcript 1
 
Optional Documents:    
Special Instructions to Applicants: Unofficial Transcript 1 (REQUIRED): Applicants must attach a copy of unofficial transcript of bachelor's degree, if applicable. If you do not have a transcript, please write a justification explaining how your work is equivalent to the required education and attach that justification in lieu of the transcript.

Transcript must include: Institution name, applicant name, date degree attained, degree awarded. Finalist will be required to submit an official transcript.

 
Initial Application Review Date:
November 6th, 2023  
Open Until Position is Filled?: True  
Posting Close Date:
   
EEO Statement: Ferris State University, an Affirmative Action/Equal Opportunity employer, is committed to enhancing equity, inclusion, and diversity within its community. Ferris offers employment opportunities to qualified candidates seeking careers in a student-focused environment that values opportunity, collaboration, diversity and educational excellence.  Learn more about the Ferris Mission and community at ferris.edu. The University actively seeks applications from women, minorities, individuals with disabilities, veterans, and other underrepresented groups. For more information on the University’s Policy on Non-Discrimination, visit: Ferris Non-Discrimination Statement.  
     
     

Advertised: Eastern Daylight Time
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