| Position Title: |
Disbursements Specialist I |
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| Location: |
Big Rapids (Main Campus) |
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| Department: |
56300 - Disbursement Office
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| Advertised Salary: |
Per CTA Contract |
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| FLSA: |
Non-Exempt |
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| Temporary/Continuing: |
Continuing |
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| Part-Time/Full-Time: |
Full-Time |
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| Union Group: |
Clerical-Technical Association (MEA-NEA) |
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| Term of Position: |
12 Month |
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| At Will/Just Cause: |
Just Cause |
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| Summary of Position: |
Support the Finance floor, focusing on Accounts Payable with additional responsibilities in expense management, purchasing card administration, and their respective software applications. |
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| Position Type: |
Staff |
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| Required Education: |
Satisfactory completion of two years post-secondary study in accounting and/or office administration or equivalent experience.
The requirements listed are representative of the knowledge, skill, and/or ability required. Any equivalent combination of education, training, and experience which provides the required knowledge, skills, and abilities may be considered. Equivalency for education is two years of related work experience equals one year of education. |
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| Required Work Experience: |
Two years of work experience using computerized accounts payable and expense management systems
Intermediate-level experience in Microsoft 365 suite of applications with a heavy focus on Excel. |
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| Required Licenses and Certifications: |
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| Physical Demands: |
- Office Environment
- Moving
- Reaching
- Sitting
- Repetitive movement
- Standing
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| Additional Education/Experiences to be Considered: |
Fundamental accounting understanding/bookkeeping.
Experience with integrated ERP systems.
Candidates with expertise in the Banner Finance—Accounts Payable module and Concur Expense Management Software administration are preferred. |
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| Essential Duties/Responsibilities: |
• Monitor phone and email correspondence for designated contact areas.
• Maintain and assemble data into and from University systems. Utilize data to prepare
reports, lists, and tables via spreadsheet and word processing applications.
• Provide fundamental customer service and escalation as needed.
• Research, answer, or refer inquiries from campus stakeholders regarding policy and
procedure. Support compliance and enforcement efforts.
• Maintain the confidentiality of sensitive information.
• Demonstrate an understanding of diversity, equity, and inclusion, especially in working
relationships with students, faculty, staff, and community members.
• Special project support.
• End user policy compliance, assistance, and support for expense management system
and purchasing cards.
• Day-to-day student management and training.
• Maintenance of Accounts Payable, Purchasing Cards, and Concur measures for decision-
making, efficiency, and optimization.
• Process & Data ownership of Accounts Payable including:
o Data entry
o Validation
o Payment Disputes
o Returned payments
o Vendor interaction
o 1099 reporting
• Full participation in optimizing the Accounts Payable, Concur, and Purchasing Card
processes.
• Support critical Disbursements RFP submission, e.g., Time and Attendance, Purchasing
Card Services and Expense Management.
• Webpage and Ferris360 management for Accounts Payable and Disbursements.
• Support, promote, and develop university student enrollment and retention initiatives.
• Any other duties assigned within the position classification area.
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| Marginal Duties/Responsibilities: |
Train and support clerical, student, or adult part-time employees.
Carry out responsibilities per University policies and applicable laws. |
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| Skills and Abilities: |
• A positive, solution-focused attitude.
• Excellent time management and organization skills.
• Exceptional written and verbal communication skills.
• A focus on customer service that is reliable and proactive under pressure.
• Strong interpersonal skills and the ability to be a team player.
• Strong attention to detail and accuracy.
Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
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| Required Documents: |
- Cover Letter
- Resume
- Unofficial Transcript 1
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| Optional Documents: |
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| Special Instructions to Applicants: |
Transcript 1 (OPTIONAL): Applicants can attach a copy of unofficial transcript of satisfactory completion of two years post-secondary study in accounting and/or office administration, or equivalent experience.
Transcript must include: Institution name, applicant name, date degree attained, degree awarded. Finalist will be required to submit an official transcript. |
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Initial Application Review Date:
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September 30, 2024 |
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| Open Until Position is Filled?: |
No |
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Posting Close Date:
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| EEO Statement: |
Ferris State University, an Affirmative Action/Equal Opportunity employer, is committed to enhancing equity, inclusion, and diversity within its community. Ferris offers employment opportunities to qualified candidates seeking careers in a student-focused environment that values opportunity, collaboration, diversity and educational excellence. Learn more about the Ferris Mission and community at ferris.edu. The University actively seeks applications from women, minorities, individuals with disabilities, veterans, and other underrepresented groups. For more information on the University’s Policy on Non-Discrimination, visit: Ferris Non-Discrimination Statement. |
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Click here to learn more about working at FSU and KCAD. |
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