| Position Title: |
Assistant Registrar |
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| Location: |
Big Rapids (Main Campus) |
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| Department: |
61200 - Registrar
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| Advertised Salary: |
$48,000-$50,000. Salary commensurate with education, experiences, and other requirements. |
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Benefits:
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Comprehensive benefit packages (health care, vacation, etc.). Please see the following link for a list of benefits offered with this position.
Admin / Admin Temp Benefit Plans
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| FLSA: |
Exempt |
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| Temporary/Continuing: |
Continuing |
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| Part-Time/Full-Time: |
Full-Time |
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| Union Group: |
N/A |
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| Term of Position: |
12 Month |
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| At Will/Just Cause: |
Just Cause |
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| Summary of Position: |
• Under the general direction of the Registrar or their designee.
• The Assistant Registrar will independently review student-athletes and certify those eligible for practice or competition in compliance with the National Collegiate Athletic Association (NCAA) bylaws.
• This position will process National Student Clearinghouse enrollment reporting data in collaboration with the Office of Scholarships & Financial Aid to maintain Title-IV compliance. |
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| Position Type: |
Staff |
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| Required Education: |
• A bachelor’s degree from a regionally accredited institution of higher education. |
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| Required Work Experience: |
• Two years of work experience in an office setting where data organization, accuracy and attention to detail are important. |
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| Required Licenses and Certifications: |
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| Physical Demands: |
- Office Environment
- Moving
- Reaching
- Sitting
- Twisting
- Repetitive movement
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| Additional Education/Experiences to be Considered: |
• Professional work experience in higher education, preferably within enrollment services or academic affairs.
• Professional experience with NCAA, especially eligibility regulations.
• Understanding and experience with student system software such as Banner. |
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| Essential Duties/Responsibilities: |
• Serve as a certifying official of Ferris State for NCAA eligibility and as one of the University employees who are authorized to contact the NCAA.
• Review student records to determine athletic eligibility or ineligibility. Approve student class changes to ensure compliance with NCAA. Work with faculty and academic advisors to resolve problems.
• Prepare and sign a variety of University detailed reports and rosters as required by NCAA.
• Advise and/or train University employees on various NCAA issues.
• Maintain in-depth knowledge, evaluate, interpret federal and NCAA requirements to ensure University compliance.
• Demonstrates an understanding of diversity, equity, belonging, and inclusion, especially in working relationships with students, faculty, staff, and community members.
• Utilize the NCAA legislative database to research, analyze, and make various interpretations based on the data.
• Develop and analyze reports and data for accuracy and investigate and resolve discrepancies in accordance with various University, federal, or NCAA procedures/policies/regulations.
• Process with National Student Clearinghouse enrollment reporting and error resolution.
• Effectively communicate with NSC to navigate situations surrounding enrollment reporting.
• Manage and analyze reports and data for accuracy, including NCAA eligibility reports and NSC enrollment reports.
• Maintain current knowledge of Ellucian Banner software, NCAA bylaws, and Ferris processes/policies.
• Implement changes necessitated by regulatory updates.
• Coordinate NCAA player eligibility between the athletic, academic, and student affairs departments.
• Support, promote, and develop university student enrollment and retention initiatives.
• Works cooperatively with all University departments to ensure compliance.
• Draft and send communications from the Registrar's Office to faculty, staff, and students.
• Serve as liaison to faculty, staff, students, and other offices and off-campus constituents.
• Serve as Registrar's Office representative on various committees.
• Maintain confidentiality of designated information.
• Deal with highly sensitive information in a tactful and courteous manner.
• Communicate effectively with a diverse group of students, parents, outside agencies.
• Responsibilities may involve occasional evening and weekend work.
• Any other duties assigned within the position classification area. |
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| Marginal Duties/Responsibilities: |
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| Skills and Abilities: |
• Develop and maintain a positive working relationship with a varied and diverse group of constituents.
• Quickly adapt to varying work/task assignments within the workplace.
• Understand and investigate issues relating to federal, state, and NCAA detailed regulations.
• Demonstrate a high level of comfort working with technical systems and software applications to investigate, troubleshoot, and resolve technical discrepancies in the issuance and distribution of aid.
• Demonstrated commitment, experience, and understanding of diversity, equity, and inclusion.
• Excellent written and oral communication skills.
• Excellent organizational and analytical skills.
• Strong interpersonal, problem-solving and decision-making skills. |
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| Required Documents: |
- Cover Letter
- Resume
- Unofficial Transcript 1
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| Optional Documents: |
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| Special Instructions to Applicants: |
Unofficial Transcript 1 (REQUIRED): Applicants must attach a copy of unofficial transcript of a Bachelor’s degree from a regionally accredited institution of higher education.
Transcript must include: Institution name, applicant name, date degree attained, degree awarded. Finalist will be required to submit an official transcript.
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Initial Application Review Date:
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April 14, 2025 |
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| Open Until Position is Filled?: |
Yes |
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Posting Close Date:
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| EEO Statement: |
Ferris State University, an Affirmative Action/Equal Opportunity employer, is committed to enhancing equity, inclusion, and diversity within its community. Ferris offers employment opportunities to qualified candidates seeking careers in a student-focused environment that values opportunity, collaboration, diversity and educational excellence. Learn more about the Ferris Mission and community at ferris.edu. The University actively seeks applications from women, minorities, individuals with disabilities, veterans, and other underrepresented groups. For more information on the University’s Policy on Non-Discrimination, visit: Ferris Non-Discrimination Statement. |
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Click here to learn more about working at FSU and KCAD. |
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