| Position Title: |
Secretary Level 3 (Detroit Hub) |
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| Location: |
Metro Detroit |
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| Department: |
40000 - CES Admin Staff
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| Advertised Salary: |
$20.86; Hourly rate pursuant to the FSU and CTA/MEA-NEA Agreement. |
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Benefits:
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Comprehensive benefits package (health care, vacation, etc.). Please see the following link for a list of benefits offered with this position.
Clerical Tech Association (CTA)
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| FLSA: |
Non-Exempt |
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| Temporary/Continuing: |
Temporary |
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| Part-Time/Full-Time: |
Full-Time |
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| Union Group: |
Clerical-Technical Association (MEA-NEA) |
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| Term of Position: |
12 Month |
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| At Will/Just Cause: |
Just Cause |
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| Summary of Position: |
The College of Extended Studies at Ferris State University is seeking qualified applicants for a full-time, temporary Secretary Level 3 position to provide responsible, independent secretarial support in accordance with established departmental policies and procedures. This is a 2-year position within the CTA/MEA-NEA bargaining unit and is located in the Detroit Hub in downtown Detroit.
The anticipated start date is December 2026. However, this is an estimated date and may be revised as needed. |
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| Position Type: |
Staff |
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| Required Education: |
Satisfactory completion of two years of college or equivalent.
The listed requirements represent the knowledge, skills, and/or abilities required. We may consider any equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities. Equivalency for education: Two years of full-time, related work experience equals one year of education. |
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| Required Work Experience: |
Two Years of prior work experience similar to the duties posted.
Two years of part-time work are equivalent to one year of full-time work. |
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| Required Licenses and Certifications: |
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| Physical Demands: |
- Office Environment
- Bending
- Carrying
- Sitting
- Driving
- Standing
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| Additional Education/Experiences to be Considered: |
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| Essential Duties/Responsibilities: |
Answer or refer inquiries from students, faculty, staff, and the general public regarding established policies and procedures.
Assist students with registration, drops, and adds.
Coordinate special departmental functions, such as recruitment activities, graduation, meetings, conferences, workshops, seminars, and athletic and fundraising events, by scheduling facilities, preparing agendas, and arranging services and equipment.
Establish and maintain filing and recordkeeping systems.
Independently answer routine correspondence. Draft non-routine correspondence for the supervisor's review and approval.
Input, retrieve, download, and output information utilizing a computer to access various software programs and systems.
Interview, recommend for hire, and supervise student employees.
Perform any/all duties as defined in the Secretary, Level 1 and Level 2 position descriptions.
Perform duties related to auditing student scholastic records, checking graduation applications, and determining honor status.
Prepare and maintain information for documents such as correspondence, memos, and reports, using computer software for word processing, spreadsheets, databases, and file management.
Research information to support incoming and outgoing communications.
Train other lower-level clerical bargaining unit members in the characteristic duties.
Verify scheduling of course offerings, classrooms, and laboratories.
Maintain the confidentiality of designated information.
Reports to immediate supervisor.
Operates a university or personal vehicle safely while carrying out job responsibilities. Will authorize, pursuant to university policies and procedures, a driving record check, and will meet the driving authorization requirements through the course of employment in a position where you are authorized to drive a vehicle as part of your duties.
Carries out responsibilities in accordance with university policies and applicable laws.
Responsible for maintaining confidentiality of information pursuant to university policies and/or state or federal laws.
Cultivates an environment of belonging that values, respects, supports, and celebrates individual similarities and differences, allowing students, faculty, and staff to thrive authentically.
Support, promote, and develop university student enrollment and retention initiatives.
Any other duties assigned within the position classification area. |
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| Marginal Duties/Responsibilities: |
Attend meetings and conferences in the supervisor's absence.
Provide backup assistance for other clerical positions and perform routine office support duties. |
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| Skills and Abilities: |
Communicate effectively with a range of students, faculty, staff, and visitors in various situations.
Input, retrieve, download, merge, and output information from software programs and systems.
Interpret students' problems and direct them to the appropriate resource.
Operate a variety of office machines and equipment such as a computer, fax machine, multi-line telephone, and copier, including making minor adjustments (requires some mechanical aptitude).
Perform basic mathematical operations with accuracy.
Plan, organize, and make sound judgments and decisions.
Use computer software such as word processing, spreadsheets, and databases.
Use proper grammar, correct spelling and punctuation, and proper arrangement of information.
Demonstrated successful experience working directly with people from diverse backgrounds, including cultural, educational, socioeconomic, and life experiences. |
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| Required Documents: |
- Cover Letter
- Resume
- Unofficial Transcript 1
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| Optional Documents: |
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| Special Instructions to Applicants: |
Unofficial Transcript 1 (REQUIRED): Applicants must attach a copy of an unofficial transcript of their degree, if applicable. If you do not have a transcript, please write a justification explaining how your work experience is equivalent to the required education, and attach it instead of the transcript. Transcripts must include the institution name, the applicant's name, the date the degree was attained, and the degree awarded. The individual hired will be required to submit an official transcript (if applicable). |
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Initial Application Review Date:
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November 11, 2026 |
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| Open Until Position is Filled?: |
Yes |
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Posting Close Date:
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| EEO Statement: |
Ferris State University, an Equal Opportunity employer, is committed to cultivating an environment of belonging that values, respects, supports, and celebrates individual similarities and differences within its community, allowing students, faculty, and staff to thrive authentically. Ferris offers employment opportunities to qualified candidates seeking careers in a student-focused environment that values opportunity, collaboration, diversity and educational excellence. Learn more about the Ferris Mission and community at ferris.edu. For more information on the University’s Policy on Non-Discrimination, visit: Ferris Non-Discrimination Statement. |
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Click here to learn more about working at FSU. |
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