Disbursements Coordinator

Apply now Job no: 494586
Work type: Staff
Location: Big Rapids, MI 49307
Categories: Administrative

Position Title: Disbursements Coordinator  
Location: Big Rapids (Main Campus)  

Finance Office

Advertised Salary: $45,000 - $51,000 / Annually  
FLSA: Exempt  
Temporary/Continuing:  Continuing  
Part-Time/Full-Time: Full-Time  
Union Group: N/A  
Term of Position: 12 Month  
At Will/Just Cause: Just Cause  
Summary of Position: Provide expense management and purchasing card administrative program support and oversight; Provide employee users with day-to-day purchasing card and expense management support to assure compliance with University policies: Independent performance of audit, review, and report of Disbursements activities including Accounts Payable, Payroll and Expense Management; Develop, maintain and deliver training for all Disbursements areas; Other Disbursements Office duties as assigned.  
Position Type: Staff  
Required Education: Bachelor's Degree in Business or related field or equivalent experience consisting of 5+ years in Business or related field.

The requirements listed are representative of the knowledge, skill, and/or ability required. Any equivalent combination of education, training, and experience which provides the required knowledge, skills, and abilities may be considered.
Required Work Experience: Two years experience in payroll, accounting, accounts payable, or related fields involving customer contact.  
Required Licenses and Certifications:    
Physical Demands:
  • Office Environment
  • Sitting
Additional Education/Experiences to be Considered: Experience using Banner ERP system, Adobe Acrobat Writer for form development, Concur Travel and Expense, or TimeClock Plus timekeeping system.
Additional experience in disbursements, process improvements, or system monitoring and maintenance.
Essential Duties/Responsibilities: Conduct system and compliance reviews of expense reports, purchasing cards, direct pay, and requisition/PO transactions to determine compliance with University Policy, including but not limited to Purchasing, Business and Special Expense, Transportation and Travel, Contracting, and Cash Handling and Deposits Policies.

Collaborate with Disbursements Manager to develop, maintain, and deliver in-person and online training for Disbursements and Finance.

Facilitate system upgrades for expense management, time and attendance systems, and purchasing card programs.

Liaison between Human Resources and Disbursements Office for monitoring and developing processes for special pay situations such as military leave, FMLA, and special agreements.

Demonstrates an understanding of diversity, equity, and inclusion, especially in working relationships with students, faculty, staff and community members.

Any other duties assigned within the position classification area.

Marginal Duties/Responsibilities: Represent Payroll, Purchasing Card program, and/or Expense Management programs at various conferences and meetings.

Participate In professional organizations related to disbursements such as Payroll, Accounts Payable, Purchasing Card, and Expense Management programs.

Auditing and reconciliations for Concur travel and expense system, Purchasing card, and vendor payment card programs.

Manage and monitor expense management program (Concur) by:
a) Communicating with and assisting employees regarding usage, compliance, and program changes
b) Performing upload and reconciliation of transactions to ERP system
c) Maintaining tracking of users, delinquencies, exceptions, usage metrics, and cycle times

Maintain the integrity of the data inputted from the expense management and ERP systems. Collaborate with the Accounting Office during troubleshooting or implementation of processes.

Report directly to Disbursements Manager and collaborate to resolve complete issues across all areas of the Disbursements Office.

Responsible for maintaining the confidentiality of designated information.

Perform all duties in compliance with applicable University policies and procedures and state and federal requirements.

Carry out supervisory responsibilities of assigned student staff in accordance with University Policies and applicable laws.

Other Disbursements Office duties as assigned.

Skills and Abilities: Ability to adapt to a changing environment and handle multiple priorities.

Strong communication skills, including writing and analytical thinking.

Excellent teamwork and collaboration skills.

Effective self-management skills such as time management, organization, and self-motivation.

Demonstrated commitment, experience and understanding for diversity, equity, and inclusion.

Required Documents:
  • Cover Letter
  • Resume
Optional Documents: Unofficial Transcript 1  
Special Instructions to Applicants: Transcript 1 (OPTIONAL): Applicants must attach a copy of unofficial transcript of Bachelor's Degree in Business or related field

Transcript must include: Institution name, applicant name, date degree attained, degree awarded. Finalist will be required to submit an official transcript.
Initial Application Review Date:
Open Until Position is Filled?: No  
Posting Close Date:
EEO Statement: Ferris State University, an Affirmative Action/Equal Opportunity employer, is committed to enhancing equity, inclusion, and diversity within its community. Ferris offers employment opportunities to qualified candidates seeking careers in a student-focused environment that values opportunity, collaboration, diversity and educational excellence.  Learn more about the Ferris Mission and community at ferris.edu. The University actively seeks applications from women, minorities, individuals with disabilities, veterans, and other underrepresented groups. For more information on the University‚Äôs Policy on Non-Discrimination, visit: Ferris Non-Discrimination Statement.  

Advertised: Eastern Daylight Time
Applications close: Eastern Standard Time

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