Secretary Level 3

Apply now Job no: 494589
Work type: Staff
Location: Big Rapids, MI 49307
Categories: Administrative

Position Title: Secretary Level 3  
Location: Big Rapids (Main Campus)  

College of Engineering Technology

Advertised Salary: Hourly rate pursuant to the FSU and CTA/MEA-NEA Agreement  
FLSA: Non-Exempt  
Temporary/Continuing:  Continuing  
Part-Time/Full-Time: Full-Time  
Union Group: Clerical-Technical Association (MEA-NEA)  
Term of Position: 12 Month  
At Will/Just Cause: Just Cause  
Summary of Position: Provide responsible, independent secretarial support within established departmental policies and procedures.

Position Type: Staff  
Required Education: Satisfactory completion of three years college or equivalent such as military technical training or business/industry schooling.

The requirements listed are representative of the knowledge, skill and/or ability required. Any equivalent combination of education, training and experience which provides the required knowledge, skills and abilities may be considered. Equivalency for education is two years of work experience equals one year of education.
Required Work Experience: Two years full-time secretarial work experience to include advanced bookkeeping, office supervisory responsibility, and public contact where tact and diplomacy are required.

Required Licenses and Certifications:    
Physical Demands:    
Additional Education/Experiences to be Considered: Experience working in a fast-paced, student focused environment. Higher Education experience preferred.

Essential Duties/Responsibilities: Answer inquiries from a variety of internal and external sources, and provide explanation and interpretation of the policies, practices and procedures of a large department and/or major division.

Collect and tabulate complex data from a variety of sources.

Coordinate intra-unit operations, procedures and activities with other secretarial/clerical personnel to maintain consistency in the application of policies and procedures.

Initiate correspondence requiring and understanding of the unit’s activities, policies and procedures.

Input, retrieve, download, merge and output information utilizing a computer to access various software programs and systems.

Interview bargaining unit clerical applicants and train them in characteristic duties.

Interview, hire, train and supervise non-bargaining unit clerical and student employees.

Monitor budget and maintain related records and reports for a major division.

Perform any/all duties as defined in Secretary Level I and II position descriptions.

Produce correspondence, reports and other documents utilizing computer software programs such as word processing, spreadsheets, databases and file management.

Regularly deal with sensitive and confidential matters.

Review and interpret incoming mail and assemble files and other related materials to facilitate response by supervisor.

Review, revise and/or develop brochures, announcements, etc. for special events.

Coordinate special departmental functions such as recruitment activities, graduation, meetings, conferences, workshops, seminars, athletic and fundraising events by scheduling facilities, preparing agendas, and arranging for services and equipment.

Carry out responsibilities in accordance with University policies and applicable laws.

Maintain the confidentiality of designated information.

Reports to immediate supervisor.

Trains and supervises lower level non-bargaining unit clerical employees.

Demonstrates an understanding of diversity, equity, and inclusion, especially in working relationships with students, faculty, staff and community members.

Any other duties assigned within the position classification area.
Marginal Duties/Responsibilities: Attend meetings and conferences in absence of supervisor.

Skills and Abilities: Communicate effectively with a variety of students, faculty, staff, and visitors in a variety of situations.

Monitor and maintain budget records and reports for a major division.

Input, retrieve and output information from software programs and systems.

Perform basic mathematical operations with accuracy.

Operate a variety of standard office machines and equipment such as computer, calculator, typewriter, check validating machine, facsimile, multi-line telephone and copier.

Plan, organize and make sound judgments and decisions.

Supervise, direct and train others in the performance of the characteristic duties.

Utilize the rules of proper grammar, correct spelling and punctuation and correct arrangement of information.

Able to work independently with limited direct supervision.

Interpret student problems and direct them to proper resource.

Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
Required Documents:
  • Resume 
  • Cover Letter


Optional Documents: Unofficial Transcript 1  
Special Instructions to Applicants: Please attach resume and cover letter. Applicants may submit unofficial transcripts if applicable.  
Initial Application Review Date:
Open Until Position is Filled?: Yes  
Posting Close Date:
EEO Statement: Ferris State University, an Affirmative Action/Equal Opportunity employer, is committed to enhancing equity, inclusion, and diversity within its community. Ferris offers employment opportunities to qualified candidates seeking careers in a student-focused environment that values opportunity, collaboration, diversity and educational excellence.  Learn more about the Ferris Mission and community at The University actively seeks applications from women, minorities, individuals with disabilities, veterans, and other underrepresented groups. For more information on the University’s Policy on Non-Discrimination, visit: Ferris Non-Discrimination Statement.  

Advertised: Eastern Standard Time
Applications close:

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