College of Pharmacy Administrative Specialist

Apply now Job no: 496298
Work type: Staff
Location: Big Rapids, MI 49307
Categories: Staff, Clerical

Position Title: College of Pharmacy Administrative Specialist  
Location: Big Rapids (Main Campus)  

37000 - Pharmacy Deans Office

Advertised Salary: $21.57 - $27.46 Hourly rate pursuant to the FSU and CTA/MEA-NEA Agreement  
FLSA: Non-Exempt  
Temporary/Continuing:  Continuing  
Part-Time/Full-Time: Full-Time  
Union Group: Clerical-Technical Association (MEA-NEA)  
Term of Position: 12 Month  
At Will/Just Cause: Just Cause  
Summary of Position: Working under the general direction of an administrator or faculty member, use independent judgment to perform a variety of complex administrative office duties. Primary responsibilities will include:
Support of student services including serving as a contact point and assisting the office of student academic affairs, and maintaining the student services webpage.
Enhancement of the college’s outreach and philanthropic efforts through support of the alumni board and the Pharmacy Forward steering committee.
Develop and host college alumni events.
Serve as a liaison between the college and Corporate and Professional Services for the development and offering of continuing professional education programming.
Support the College’s continuing education committee and assist in program development with co-sponsoring organizations.
Work with other members of the clerical and administrative staff to coordinate the above activities with other college activities.
Serve as the Safety Officer for the Hagerman Pharmacy Building.
Provide support to the Dean's Office, Pharmaceutical Sciences Department and Pharmacy Practice Department as needed in the event of clerical or administrative staff absences.
Serve as the initial contact for all College of Pharmacy inquiries.
Act as a team member in support and advancement of College of Pharmacy students, faculty and administrators.
Position Type: Staff  
Required Education: Bachelor’s Degree from an accredited college or university.

The requirements listed are representative of the knowledge, skill, and/or ability required. Any equivalent combination of education, training, and experience which provides the required knowledge, skills, and abilities may be considered. Equivalency for education is two years of full-time related work experience equals one year of education.
Required Work Experience: Four years’ experience in office setting that includes high-level customer service. Proficiency with computer applications such as Microsoft Office suite, Adobe, and other word-processing, LMS, and visual graphics platforms. Demonstrate sustained accomplishments in event coordination, independent decision making, and policy and procedure implementation.

Two years part-time is equivalent to one year full-time.
Required Licenses and Certifications:    
Physical Demands:
  • Office Environment
  • Bending
  • Carrying
  • Sitting
  • Twisting
  • Lifting
  • Pulling/Pushing
  • Repetitive movement
  • Standing
Additional Education/Experiences to be Considered: Familiarity with university/college academic standards.
Higher education work experience.
Support of student services; triage of students in need of support.
Proficiency with such computer programs as Banner, Navigate, TimeClock Plus, and Concur.
Essential Duties/Responsibilities: Under general direction may provide guidance to students relating to academic curricula and academic status; serve as planning coordinator for continuing education programs; assist in college wide assessment activities, etc. Work may involve a variety of duties such as evaluation of transcripts, continuing education sponsorships, logistical preparation of events, preparation of speaker contracts, etc.

Serve as liaison between customers, students and potential students, registered student organizations (RSO’s) and professional groups.

Demonstrates an understanding of diversity, equity, and inclusion, especially in working relationships with students, faculty, staff, and community members.

Prepare, or assist with the preparation, of special projects and reports.

Assist in the maintenance of the College’s website pages.

Coordinate work flow within assigned area; serve as ‘lead worker’ with recognized expertise in specialized area.

Regularly deal with sensitive and confidential matters. Including assisting in situations involving sensitive issues or decision making otherwise handled by supervisor.

Participate in the planning and execution of recruitment activities.

Coordinate and/or support continuing education programs and/or admissions or student affairs programs, such as the White Coat ceremony, Doctoral Hooding and Graduation ceremony, continuing education programs, and receptions for faculty, students and alumni.

Maintain current knowledge of pertinent regulations, compliance issues, and university policies applicable to specific area of assignment. Independently answer inquiries from a variety of internal and external sources.

Work directly with students to provide support services and resources.

Hiring and supervision of student employees.

Maintaining the confidentiality of designated information following FERPA, HIPAA, and other applicable standards.

Support a culture of civility and professionalism.

Support, promote, and develop University student enrollment and retention initiatives.

Any other duties assigned within the position classification area.

Marginal Duties/Responsibilities:    
Skills and Abilities: Communicate effectively and professionally with a diverse customer population.

Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.

Meet deadlines, demonstrate excellent organization and analytical skills.

Demonstrate project management skills.

Plan, organize and make sound judgments and decisions.

Use computer software and mainframe programs and systems.

Required Documents:
  • Cover Letter
  • Resume
  • Unofficial Transcript 1
Optional Documents:    
Special Instructions to Applicants: Unofficial Transcript 1 (REQUIRED): Applicants must attach a copy of unofficial transcript of Bachelor’s degree if applicable. If you do not have a transcript, please write a justification explaining how your work experience is equivalent to the required education and attach that justification in lieu of the transcript.

Transcript must include: Institution name, applicant name, date degree attained, degree awarded. Finalist will be required to submit an official transcript (if applicable).

The anticipated start date for this position is July 2024. However, this is an estimated date and can be revised if needed.
Initial Application Review Date:
June 17, 2024  
Open Until Position is Filled?: Yes  
Posting Close Date:
EEO Statement: Ferris State University, an Affirmative Action/Equal Opportunity employer, is committed to enhancing equity, inclusion, and diversity within its community. Ferris offers employment opportunities to qualified candidates seeking careers in a student-focused environment that values opportunity, collaboration, diversity and educational excellence.  Learn more about the Ferris Mission and community at The University actively seeks applications from women, minorities, individuals with disabilities, veterans, and other underrepresented groups. For more information on the University’s Policy on Non-Discrimination, visit: Ferris Non-Discrimination Statement.  

Advertised: Eastern Daylight Time
Applications close:

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