Disbursements Specialist II

Apply now Job no: 495393
Work type: Staff
Location: Big Rapids, MI 49307
Categories: Administrative, Staff

Position Title: Disbursements Specialist II  
Location: Big Rapids (Main Campus)  

56000 - Finance Office Admin

Advertised Salary: $21.20 hourly rate pursuant to the FSU and CTA/MEA-NEA Agreement  
FLSA: Non-Exempt  
Temporary/Continuing:  Continuing  
Part-Time/Full-Time: Full-Time  
Union Group: Clerical-Technical Association (MEA-NEA)  
Term of Position: 12 Month  
At Will/Just Cause: Just Cause  
Summary of Position: Under the direction of the Director of Purchasing, perform responsible, independent clerical functions across the disbursements process, focusing primarily on Concur and Pcard transactions and Concur reconciliations. Responsibilities will also include functional cross-activities across accounts payable and expense management.  
Position Type: Staff  
Required Education: Satisfactory completion of two years of post-secondary study in a business-related field and/or equivalent work experience.

The requirements listed represent the knowledge, skill, and/or ability required. Any equivalent
combination of education, training, and experience which provides the required knowledge, skills, and abilities may be considered. Equivalency for education is two years of related work experience equals two years of education.
Required Work Experience: Four years of work experience in a business office setting with a primary focus on expense management or accounts payable.
Experience working with integrated ERP systems with a primary focus on accounts payable, or expense management. Experience in an educational setting such as Higher Education or K-12, specifically business office activities.
Required Licenses and Certifications:    
Physical Demands:
  • Office Environment
  • Carrying
  • Moving
  • Reaching
  • Sitting
  • Twisting
  • Balancing
  • Lifting
  • Pulling/Pushing
  • Repetitive Movement
  • Standing
Additional Education/Experiences to be Considered: General bookkeeping or accounting, accounts receivable, and/or human resources experience will also be considered.  
Essential Duties/Responsibilities: • Complete data entry and compliance review of expense management data submitted from all areas of campus.

• Weekly processing and reconciliation of expense management (Concur) and Pcards for all university employees, including applications and oversight.

• Monitor and maintain campus-wide timekeeping system and exception reporting.

• Research, answer, or refer inquiries from faculty, staff, students, and outside stakeholders regarding all areas of Disbursements policies and procedures.

• Maintain and assemble data into and from University systems. Utilize data to prepare reports, lists, and tables for internal and external users via spreadsheet and word processing applications.

• Collaborate with Disbursements Manager to develop, maintain, and deliver in-person and online training for all areas of Disbursements.

• Provide backup assistance to Accounts Payable.

• Train and support clerical, student, or part-time employees in the Disbursements office.

• Maintain the confidentiality of sensitive information.

• Demonstrates an understanding of diversity, equity, and inclusion, especially in working relationships with students, faculty, staff and community members.

• Any other duties assigned within the position classification.
Marginal Duties/Responsibilities:    
Skills and Abilities: Successful candidates must possess;

• A positive, solution-focused attitude.

• Excellent time management and organizational skills.

• Exceptional written and verbal communication skills.

• A focus on customer service that is reliable and proactive under pressure.

• The ability to problem-solve and adapt as new and unprecedented situations arise.

• Strong interpersonal skills and the ability to be a team player.

• Strong attention to detail and accuracy.

• Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
Required Documents:
  • Cover Letter
  • Resume
Optional Documents: Unofficial Transcript 1  
Special Instructions to Applicants: Transcript 1 (OPTIONAL): Applicants must attach a copy of unofficial transcript of satisfactory completion of two years of post-secondary study in a business-related field and/or equivalent work experience.

Transcript must include: Institution name, applicant name, date degree attained, degree awarded. Finalist will be required to submit an official transcript.
Initial Application Review Date:
May 17th, 2023  
Open Until Position is Filled?: True  
Posting Close Date:
EEO Statement: Ferris State University, an Affirmative Action/Equal Opportunity employer, is committed to enhancing equity, inclusion, and diversity within its community. Ferris offers employment opportunities to qualified candidates seeking careers in a student-focused environment that values opportunity, collaboration, diversity and educational excellence.  Learn more about the Ferris Mission and community at ferris.edu. The University actively seeks applications from women, minorities, individuals with disabilities, veterans, and other underrepresented groups. For more information on the University’s Policy on Non-Discrimination, visit: Ferris Non-Discrimination Statement.  

Advertised: Eastern Daylight Time
Applications close:

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