| Position Title: |
Secretary Level 3 |
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| Location: |
Big Rapids (Main Campus) |
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| Department: |
62102 - Housing and Residence Life
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| Advertised Salary: |
$19.05/hr hourly rate pursuant to the FSU and CTA/MEA-NEA Agreement |
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| FLSA: |
Non-Exempt |
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| Temporary/Continuing: |
Continuing |
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| Part-Time/Full-Time: |
Full-Time |
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| Union Group: |
Clerical-Technical Association (MEA-NEA) |
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| Term of Position: |
12 Month |
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| At Will/Just Cause: |
Just Cause |
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| Summary of Position: |
Provide responsible, independent secretarial support requiring independent interpretation of the policies and procedures of a major unit related work areas.
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| Position Type: |
Staff |
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| Required Education: |
Satisfactory completion of three years college or equivalent.
The requirements listed are representative of the knowledge, skill, and/or ability required. Any equivalent combination of education, training, and experience which provides the required knowledge, skills, and abilities may be considered. Equivalency for education is two years of works experience equals one year of education. |
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| Required Work Experience: |
Two years full-time secretarial work experience to include advanced bookkeeping, office supervisory responsibility, and public contact where tact and diplomacy are required.
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| Required Licenses and Certifications: |
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| Physical Demands: |
- Office Environment
- Bending
- Carrying
- Sitting
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| Additional Education/Experiences to be Considered: |
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| Essential Duties/Responsibilities: |
Perform any/all duties as defined in Secretary, Levels I and II position descriptions.
Coordinate intra-unit operations, procedures and activities with other secretarial/clerical personnel to maintain consistency in the application of policies and procedures.
Answer inquiries from a variety of internal and external sources, and provide explanation and interpretation of the policies, practices and procedures of a large department and/or major division.
Review and interpret incoming mail and assemble files and other related materials to facilitate response by supervisor.
Initiate correspondence requiring and understanding of the unit’s activities, policies and procedures.
Collect and tabulate complex data from a variety of sources.
Monitor budget and maintain related records and reports for a major division.
Produce correspondence, reports and other documents utilizing a computer to access various software programs and systems.
Input, retrieve, download, merge and output information utilizing a computer to access various software programs and systems.
Regularly deal with sensitive and confidential matters.
Abstract information from books, professional journals, reports and other source documents.
Train and direct lower level non-bargaining clerical employees.
Carry out supervisory responsibilities in accordance with University policies and applicable laws.
Maintain the confidentiality of designated information.
Reports to immediate supervisor.
Demonstrates an understanding of diversity, equity, and inclusion, especially in working relationships with students, faculty, staff and community members.
Support, promote, and develop University student enrollment and retention initiatives.
Perform any other duties assigned within the position classification area.
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| Marginal Duties/Responsibilities: |
Review, revise and/or develop brochures, announcements, etc. for special events.
Provide back-up assistance for other clerical positions.
Attend meetings and conferences in absence of supervisor.
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| Skills and Abilities: |
Communicate effectively with a variety of students, faculty, staff, and visitors in a variety of situations.
Input, retrieve, download, merge and output information from software programs and systems.
Interpret student problems and direct students to the proper resource.
Operate a variety of office machines and equipment such as computer, facsimile, dictation equipment, multi-line telephone, copier, and calculator, to include making minor adjustments (requires some mechanical aptitude).
Perform basic mathematical operations with accuracy.
Plan, organize and make sound judgments and decisions.
Supervise, direct and train others in the performance of the characteristic duties.
Take dictation at the rate of 90 wpm and transcribe accurately (maximum of three errors).
Use computer software such as word processing, spreadsheets, and database.
Utilize the rules of proper grammar, correct spelling and punctuation, and correct arrangement of information.
Demonstrated commitment, experience and understanding for diversity, equity and inclusion. |
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| Required Documents: |
- Cover Letter
- Resume
- Unofficial Transcript 1
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| Optional Documents: |
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| Special Instructions to Applicants: |
Unofficial Transcript 1 (REQUIRED): Applicants must attach a copy of unofficial transcript demonstrating satisfactory completion of three years college if applicable. If you do not have a transcript, please write a justification explaining how your work experience is equivalent to the required education and attach that justification in lieu of the transcript.
Transcript must include: Institution name, applicant name, date degree attained, degree awarded. Finalist will be required to submit an official transcript (if applicable).
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Initial Application Review Date:
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August 5, 2024 |
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| Open Until Position is Filled?: |
Yes |
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Posting Close Date:
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| EEO Statement: |
Ferris State University, an Affirmative Action/Equal Opportunity employer, is committed to enhancing equity, inclusion, and diversity within its community. Ferris offers employment opportunities to qualified candidates seeking careers in a student-focused environment that values opportunity, collaboration, diversity and educational excellence. Learn more about the Ferris Mission and community at ferris.edu. The University actively seeks applications from women, minorities, individuals with disabilities, veterans, and other underrepresented groups. For more information on the University’s Policy on Non-Discrimination, visit: Ferris Non-Discrimination Statement. |
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