| Position Title: |
Legal Secretary/Secretary |
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| Location: |
Big Rapids (Main Campus) |
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| Department: |
80001 - Gen Counsel
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| Advertised Salary: |
$40,000 - $45,000 Salary commensurate with education, experiences and other requirements. |
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Benefits:
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Comprehensive benefits package (health care, vacation, etc.). Please see the following link for a list of benefits offered with this position.
Admin / Admin Temp Benefit Plans
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| FLSA: |
Non-Exempt |
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| Temporary/Continuing: |
Continuing |
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| Part-Time/Full-Time: |
Full-Time |
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| Union Group: |
N/A |
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| Term of Position: |
12 Month |
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| At Will/Just Cause: |
Just Cause |
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| Summary of Position: |
Provide secretarial and legal administrative support to the Office of the Vice President and General Counsel and general office support duties as needed. |
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| Position Type: |
Staff |
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| Required Education: |
Associate’s Degree in a related field or an equivalent combination of related work experience.
The requirements listed are representative of the knowledge, skill, and/or ability required. Any equivalent combination of education, training, and experience which provides the required knowledge, skills, and abilities may be considered. Equivalency for education is two years of full-time related work experience equals one year of education. |
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| Required Work Experience: |
Two years of full-time related work experience. |
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| Required Licenses and Certifications: |
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| Physical Demands: |
- Office Environment
- Moving
- Sitting
- Repetitive movement
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| Additional Education/Experiences to be Considered: |
Anything above the stated minimum. Emphasis on legal education.
Any experience above the stated minimum. Emphasis on legal experience. |
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| Essential Duties/Responsibilities: |
* Receive visitors and answer the telephone. Screen calls and callers and respond to matters or refer them to appropriate persons.
* Maintain the overall filing and/or record-keeping systems.
* Maintain the overall diary/case management system.
* Provide support for all major and minor office purchases, including collection of information and quotations and placing orders, inventory, initiate and prepare requisitions for supplies and services.
* Serve as the Office of Vice President and General Counsel's event planner and coordinator.
* Provide office support as assigned including maintaining appointment calendars, handling correspondence (i.e. review incoming mail, track deadlines, assemble materials to facilitate response, independently answer routine correspondence and draft non-routine correspondence for review); arranging meetings; making travel arrangements; responding to routine inquiries; type draft and final correspondence, agreements and other documents.
* Schedule appointments, on and off campus.
* Respond to inquiries from a variety of internal and external sources.
* Perform any additional clerical duties as assigned.
* Responsible for maintaining the confidentiality of designated information.
* Cultivates an environment of belonging that values, respects, supports, and celebrates individual similarities and differences, allowing students, faculty and staff to thrive authentically.
* Support, promote, and develop university student enrollment and retention initiatives.
* Any other duties assigned within the position classification area. |
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| Marginal Duties/Responsibilities: |
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| Skills and Abilities: |
* Operate specialized equipment such as computers, photocopiers, etc.
* Operate Access database, word processing, spreadsheet and presentation programs.
* Communicate effectively both orally and in writing.
* Plan, organize and make sound judgments and decisions.
* Work on multiple projects at the same time.
* Utilize the rules of proper grammar, correct spelling, and punctuation, and proper arrangement of information (form and format) when preparing correspondence.
* Successfully interact with a variety of staff, students, and visitors in a variety of situations.
* Work cooperatively in a fast-paced, demanding atmosphere.
* Respond appropriately, efficiently, and positively to direction from supervisors and others.
* Demonstrate initiative and sound judgment in the performance of duties.
* Demonstrate successful experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds. |
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| Required Documents: |
- Cover Letter
- Resume
- Unofficial Transcript 1
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| Optional Documents: |
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| Special Instructions to Applicants: |
Unofficial Transcript 1 (REQUIRED): Applicants must attach a copy of an unofficial transcript of Associate’s Degree in a related field if applicable. If you do not have a transcript, please write a justification explaining how your work experience is equivalent to the required education and attach that justification in lieu of the transcript. Transcript must include Institution name, applicant name, date degree attained, degree awarded. Finalist will be required to submit an official transcript (if applicable). |
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Initial Application Review Date:
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July 14, 2025 |
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| Open Until Position is Filled?: |
Yes |
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Posting Close Date:
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| EEO Statement: |
Ferris State University, an Affirmative Action/Equal Opportunity employer, is committed to enhancing equity, inclusion, and diversity within its community. Ferris offers employment opportunities to qualified candidates seeking careers in a student-focused environment that values opportunity, collaboration, diversity and educational excellence. Learn more about the Ferris Mission and community at ferris.edu. The University actively seeks applications from women, minorities, individuals with disabilities, veterans, and other underrepresented groups. For more information on the University’s Policy on Non-Discrimination, visit: Ferris Non-Discrimination Statement. |
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Click here to learn more about working at FSU and KCAD. |
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