Secretary Level 2 - College of Arts, Sciences and Education
Job no: 496718
Position type: Faculty - Temporary & Continuing, Staff
Location: Big Rapids, MI 49307
Division/Equivalent: C - VPAA
School/Unit: College of Arts & Sciences
Department/Office: 33601 - Social Work
Categories: Staff, Clerical
| Position Title: | Secretary Level 2 - College of Arts, Sciences and Education | |
| Location: | Big Rapids (Main Campus) | |
| Department: |
33601 - Social Work |
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| Advertised Salary: | $17.69 - $22.25; hourly rate pursuant to the FSU and CTA/MEA-NEA Agreement. | |
| FLSA: | Non-Exempt | |
| Temporary/Continuing: | Continuing | |
| Part-Time/Full-Time: | Full-Time | |
| Union Group: | Clerical-Technical Association (MEA-NEA) | |
| Term of Position: | 12 Month | |
| At Will/Just Cause: | Just Cause | |
| Summary of Position: | • The College of Arts, Sciences and Education seeks applicants for a Secretary Level 2. • This position will support the delivery of academic functions within the college and provide primary support in the Social Work Department. • The position will follow established college/departmental policies and procedures. The anticipated start date of this position is December 2024. |
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| Position Type: | Staff | |
| Required Education: | • Satisfactory completion of two years college or equivalent such as military technical training or business/technical schooling. • The requirements listed above are representative of the knowledge, skill, and/or ability required. • Any equivalent combination of education, training, and experience which provides the required knowledge, skills, and abilities may be considered. Equivalency for education is two years of work experience equals one year of education. |
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| Required Work Experience: | • Two years full-time secretarial work experience to include bookkeeping, supervisory responsibility, and public contact. | |
| Required Licenses and Certifications: | ||
| Physical Demands: |
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| Additional Education/Experiences to be Considered: | • Two years of college education (48 credits). • Higher education work experience. • Prior experience with Concur (travel software), Banner self-service and Banner INB. |
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| Essential Duties/Responsibilities: | • Answer or refer inquiries from students, faculty, staff, and the general public regarding established policies and procedures. • Assist students with registration, drops, and adds. • Coordinate special college/departmental functions such as recruitment activities, graduation, meetings, conference, workshops, seminars, athletic and fundraising events by scheduling facilities, preparing agendas, and arranging for services and equipment. • Establish and maintain filing and record keeping systems. • Independently answer routine correspondence. Draft non-routine correspondence for review and approval of supervisor. • Input, retrieve, download and output information utilizing a computer to access various software programs and systems. • Interview, hire, train and direct student employees. • Demonstrates an understanding of diversity, equity, and inclusion, especially in working relationships with students, faculty, staff and community member • Train and direct lower level non-bargaining unit clerical employees. • Perform book keeping, record keeping, calculations for employee assignments, faculty load report, departmental budget expenditures, encumbrances, balances and reconciliations, and deposits. • Plan expenses and monitor travel budget for staff, faculty and teams. • Prepare and maintain information for such documents as correspondence, memos, reports, etc. using computer software such as word processing, spreadsheet, database and file management. • Perform any/all duties as defined in the Secretary, level one position description. • Coordinate activities with other departments, • Research information as background for incoming and outgoing communications. • Train clerical bargaining unit members in the characteristic duties. • Perform duties related to auditing student scholastic records, checking graduation applications, determining honor status. • Verify scheduling of course offerings, classrooms, and laboratories. • Support, promote, and develop university student enrollment and retention initiatives. • Any other duties assigned within the position classification area. |
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| Marginal Duties/Responsibilities: | • Attend meetings and conferences in absence of the supervisor. • Provide back-up assistance for other clerical positions and perform routine office support duties. • Carry out supervisory responsibilities in accordance with University policies and applicable laws. • Maintain the confidentiality of designated information. • Reports to immediate supervisor. • Trains and supervises non-bargaining unit clerical employees. |
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| Skills and Abilities: | • Communicate effectively with a variety of students, faculty, staff, and visitors in a variety of situations. • Input, retrieve, download, merge and output information from software programs and systems. • Interpret student problems and direct students to the proper resource. • Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds. • Operate a variety of office machines and equipment such as computer, facsimile, multi line telephone, copier. • Perform basic mathematical operations with accuracy. • Plan, organize and make sound judgements and decisions. • Supervise, direct and train others in the performance of the characteristic duties. • Use computer software such as word processing, spreadsheets, and databases. • Utilize the rules of proper grammar, correct spelling, punctuation and correct arrangement or information. |
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| Required Documents: |
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| Optional Documents: | ||
| Special Instructions to Applicants: | • Unofficial Transcript 1 (REQUIRED): Applicants must attach a copy of unofficial transcript of any completed college coursework or attained a degree if applicable. If you do not have a transcript, please write a justification explaining how your work experience is equivalent to the required education and attach that justification in lieu of the transcript. • Transcript must include: Institution name, applicant name, date degree attained, degree awarded. Finalist will be required to submit an official transcript. |
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| Initial Application Review Date: |
December 9, 2024 | |
| Open Until Position is Filled?: | Yes | |
| Posting Close Date: |
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| EEO Statement: | Ferris State University, an Affirmative Action/Equal Opportunity employer, is committed to enhancing equity, inclusion, and diversity within its community. Ferris offers employment opportunities to qualified candidates seeking careers in a student-focused environment that values opportunity, collaboration, diversity and educational excellence. Learn more about the Ferris Mission and community at ferris.edu. The University actively seeks applications from women, minorities, individuals with disabilities, veterans, and other underrepresented groups. For more information on the University’s Policy on Non-Discrimination, visit: Ferris Non-Discrimination Statement. | |
| Click here to learn more about working at FSU and KCAD. | ||
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