Secretary Level 2 - College of Arts, Sciences, and Education

Apply now Job no: 495389
Work type: Staff
Location: Big Rapids, MI 49307
Categories: Administrative, Clerical

Position Title: Secretary Level 2 - College of Arts, Sciences, and Education  
Location: Big Rapids (Main Campus)  

33000 - CASE Deans Office

Advertised Salary: $16.40 to $20.88 hourly rate pursuant to the FSU and CTA/MEA-NEA Agreement  
FLSA: Non-Exempt  
Temporary/Continuing:  Continuing  
Part-Time/Full-Time: Full-Time  
Union Group: Clerical-Technical Association (MEA-NEA)  
Term of Position: 12 Month  
At Will/Just Cause: Just Cause  
Summary of Position: The College of Arts, Sciences and Education is accepting applications for a Secretary 2.
This position will provide full-time continuing clerical support to the College of Arts, Sciences and Education (CASE) Dean’s Office and departments to include but not limited to: transcript articulation, MyDegree, graduation support, event planning, student academic support and general clerical functions.

The anticipated start date will be the end of May 2023.
Position Type: Staff  
Required Education: Satisfactory completion of three years college or equivalent such as military technical training or business/technical schooling.

The requirements listed above are representative of the knowledge, skill, and/or ability required. Any equivalent combination of education, training, and experience which provides the required knowledge, skills, and abilities may be considered. Equivalency for education is two years of works experience equals one year of education.
Required Work Experience: Two years of full-time secretarial work experience to include bookkeeping and public contact. Proficiency with Microsoft Office Products such as Word and Excel.

Required Licenses and Certifications:    
Physical Demands:
  • Office Environment
  • Moving
  • Sitting
  • Repetitive Movement
Additional Education/Experiences to be Considered: Higher education work experience. Prior experience with travel and expense software systems. High level of proficiency in Banner self-service and Banner INB.  
Essential Duties/Responsibilities: Perform any/all duties as defined in the Secretary Level 1 position description.

Process course equivalency requests, track requests and record the equivalency in BANNER, workflow and CollegeSource TES.

Answer course equivalency questions for students, departments and faculty.

Assists in the curriculum process for the college and the university.

Assists with the scholarship process to ensure guidelines and award process.

Ability to work independently and meet deadlines with minimal supervision.

Coordinate special departmental functions such as recruitment activities, graduation, meetings, conference, workshops, seminars, athletic and fundraising events, by scheduling facilities, preparing agendas, and arranging for services and equipment.

Coordinate intra-unit operations, procedures and activities with other secretarial/clerical personnel to maintain consistency in the application of policies and procedures.

Answer inquiries from a variety of internal and external sources, and provide explanation and interpretation of the policies, practices and procedures of a large department and/or major division.

Review and interpret incoming mail and assemble files and other related materials to facilitate response by supervisor.

Initiate correspondence requiring an understanding of the unit's activities, policies and procedures.

Collect and tabulate complex data from a variety of sources.

Monitor budget and maintain related records and reports for a major division.

Produce correspondence, reports and other documents utilizing computer software programs such as word processing, spreadsheets, database and file management.

Input, retrieve, download, merge and output information utilizing a computer to access various software programs and systems.

Regularly deal with sensitive and confidential matters.

Abstract information from books, professional journals, reports and other source documents.
Interview, hire, train and direct lower level non-bargaining clerical employees.

Interview bargaining unit clerical applicants and train them in the characteristic duties.

Provide back-up assistance for other clerical positions.

Any other duties assigned within the position classification area.

Demonstrates an understanding of diversity, equity, and inclusion, especially in working relationships with students, faculty, staff, and community members.
Marginal Duties/Responsibilities: Attend meetings and conferences in absence of supervisor.  
Skills and Abilities: High level of organizational ability.

Ability to work effectively and efficiently in a high volume working environment.

Input, retrieve, download, merge and output information from various software programs and systems.

Perform basic mathematical operations with accuracy.

Utilize the rules of proper grammar, correct spelling and punctuation, and correct arrangement of information.

Plan, organize and make sound judgments and decisions.

Communicate effectively with a variety of students, faculty, staff, and visitors in a variety of situations.

Interpret student problems and direct students to the proper resource.

Monitor and maintain budget records and reports for a major division.

Supervise, direct and train others in the performance of the characteristic duties.

Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
Required Documents:
  • Cover Letter
  • Resume
  • Unofficial Transcript 1
Optional Documents:    
Special Instructions to Applicants: Unofficial Transcript 1 (REQUIRED): Applicants must attach a copy of unofficial transcript of degree if applicable. If you do not have a transcript, please write a justification explaining how your work experience is equivalent to the required education and attach that justification in lieu of the transcript.  
Initial Application Review Date:
May 8th, 2023  
Open Until Position is Filled?: True  
Posting Close Date:
EEO Statement: Ferris State University, an Affirmative Action/Equal Opportunity employer, is committed to enhancing equity, inclusion, and diversity within its community. Ferris offers employment opportunities to qualified candidates seeking careers in a student-focused environment that values opportunity, collaboration, diversity and educational excellence.  Learn more about the Ferris Mission and community at The University actively seeks applications from women, minorities, individuals with disabilities, veterans, and other underrepresented groups. For more information on the University’s Policy on Non-Discrimination, visit: Ferris Non-Discrimination Statement.  

Advertised: Eastern Daylight Time
Applications close:

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